Job Description

Job ID#: 30490

• Generate tenant billings and adjustments based on information provided by the Property Manager (PM); submit Commercial Management (CM) batches for review and posting.

• Review and post cash receipt batches; maintain accurate cash balances for assigned properties.

• Approve significant accounts payable disbursements (e.g., weekly A/P batches); submit weekly Open A/P reports for check-run processing.

• Prepare and/or review monthly bank reconciliations for all assigned accounts.

• Post monthly rent rolls; verify all changes (e.g., move-ins, move-outs, rent escalations) are valid and approved prior to posting.

• Analyze aged delinquency reports; apply credits and cash receipts appropriately and coordinate with property management on collections as needed.

• Review and update supporting schedules for monthly charges; ensure sub-ledgers align with the general ledger.

• Analyze the general ledger and income statements for necessary adjustments; confirm with PM and post approved entries. Prepare monthly recurring journal entries in coordination with PMs.

• Review monthly financial statements and reporting packages; confirm all schedules reconcile with financial reports. Coordinate with PMs and submit to the accounting and property managers for review.

• Monitor property bank accounts to confirm sufficient funds for disbursements; initiate fund transfers or owner funding requests as needed. Prepare and submit documentation for voids or stop payments on stale-dated checks.

• Prepare CAM and real estate tax escalation reconciliations; assist auditors and provide reconciliations to property management for review.

• Calculate and initiate owner distributions per owner requirements and timelines defined in the Property Management Agreement.

• Create and distribute monthly rent-up reports to PMs; post rent-ups after approval and make necessary adjustments to tenant ledgers.

• Ensure timely mortgage and property tax payments.

• Calculate monthly and incentive management fees owed to Transwestern, including necessary supporting documentation.

• Maintain scanned records of financial packages, bank statements, and reconciliations; upload to Prop360 and client storage platforms as required.

• Communicate effectively with clients, tenants, auditors, tax preparers, and team members.

• Calculate and file sales tax when applicable.

• Perform monthly module closings (A/P, Commercial Management, G/L) as appropriate.

• Support the annual budget and quarterly reforecast processes, including recovery calculations, gross-up assistance, and budget input into accounting systems.

• Post monthly accruals with input from property management.

• Issue monthly accounting calendars to property management teams.

• Calculate and apply tenant late fees as required.

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