Job Title: Payroll Specialist Department: Accounting
Reports to: Controller
Job Summary:
This position is responsible for full cycle payroll and some A/P vendor accounts and bank account reconciliations.
Essential Duties and Responsibilities for Payroll:
Full cycle payroll inclusive of analyzing accuracy of recorded times and proper coding of timecards, preparing and inputting payroll data. Uses Viewpoint by Vista software package to produce accurate timely bi-weekly payroll and monthly commission payroll.
Maintenance of timekeeping and timekeeping systems – Paylocity, Field Connect and Keystyle.
Full cycle Certified Payroll submission processing and distribution to respective recipient’s clients/state/federal.
Process employee expense reimbursements, mileage and per diem payments.
Ensures compliance with all applicable state and federal wage and hour laws.
Certified payroll – craft class templates setup calculations.
Prepares monthly, quarterly and year-end reports out of VMS. Verifies that information is correct.
Solves problems concerning payroll, answers employee inquiries and enforces payroll policies.
Assists in development of overall payroll procedures by recommending improvements or changes when deemed necessary for greater efficiency.
Processes and maintains files for employee deductions, garnishments and other related court orders. Ensures that deductions are in accordance with applicable state and federal laws.
Monthly apprentice report
Monthly reconciliations of all payroll associated general ledger accounts.
Assist with company gas card administration and maintenance.
Essential Duties and Responsibilities for Accounting
Enter AP invoices, process payments, and reconcile account for EST vendor account.
Enter AP invoices for other misc vendor accounts (insurances, leases, Securecom)
Bank account reconciliations.
Provide other backup tasks for accounting team as needed when staff is out of office or behind schedule with processing.
Knowledge & Skills Requirements:
3-5 years payroll accounting experience
Must have the ability to maintain confidential information
Must have a solid understanding of payroll and current payroll tax laws
General knowledge of accounting/bookkeeping procedures
Able to thrive in a high volume/fast paced environment
Detail oriented, flexible, organized, driven and multi-tasker
Self-starter, critical thinker, team player and positive attitude
Knowledge & Skills Preferences:
Bachelor’s degree or equivalent experience
Construction accounting knowledge is highly preferred
Paylocity experience is a plus
Viewpoint by Vista software experience is a plus
Proficient in MS Excel
Certified payroll submission experience is necessary
ARK offers a competitive salary and a comprehensive benefits package including:
Medical Insurance
Vision Insurance
Dental Insurance
Short Term Disability Insurance
Long Term Disability Insurance
401(k) Plan
Life Insurance
9 Paid Holidays
Paid Vacation and Sick Leave
Employee Referral Program
Maximize your potential with ARK!
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
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