Job Description

An established and growing investment firm in Midtown East is seeking a highly organized and polished Office Manager / Executive Assistant to join their team. This is a critical, high-impact role supporting senior leadership while overseeing the day-to-day operations of a professional, fast-paced office.

Key Responsibilities

• Provide high-level administrative support to senior executives, including complex calendar management, travel coordination, and expense reporting
• Oversee daily office operations and facilities management, ensuring a smooth and professional in-office experience
• Manage vendor relationships, office supply inventory, and general upkeep
• Coordinate internal meetings, firm events, and occasional offsites
• Serve as a culture ambassador and internal point of contact for all office-related needs
• Handle sensitive information with discretion and sound judgment

Qualifications

• 5+ years of experience in a combined Executive Assistant and Office Manager role
• Prior experience in financial services, investment firms, or professional services preferred
• Excellent organizational and time-management skills, with strong attention to detail
• Highly professional and polished written and verbal communication skills
• Proactive, resourceful, and solutions-oriented with a service mindset
• Strong proficiency in Microsoft Office Suite and other office technologies

What the Firm Offers

• Total compensation range of $150,000 – $170,000 (bonus is discretionary and based on performance)
• Comprehensive benefits package
• A culture that prioritizes professionalism without ego — collaborative, supportive, and focused
• True commitment to work/life balance
• Stability and long-term growth in a well-established investment firm

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