Job Description

About the Role:

We’re looking for a highly organized, bilingual Office Coordinator / Operations Assistant to help manage the daily flow of our clinic and support the Executive Director. This is a central role that keeps the team running smoothly — from scheduling to intake coordination to administrative systems. If you’re proactive, tech-savvy, and ready to grow, we want to hear from you.

Key Responsibilities:

• Oversee daily front-office operations.
• Support the intake team and clinical staff.
• Coordinate scheduling, reminders, and calendar updates.
• Assist with onboarding and support for new hires.
• Track billing, intakes, team progress, and reports.
• Monitor supplies and manage internal communication.
• Research vendors, tools, and office solutions.
• Help supervise and train new admin staff.

What We’re Looking For:

• Strong organizational and multitasking skills.
• Fluent in English and Spanish. (spoken & written)
• Excellent with Google Workspace. (Docs, Sheets, Drive, Calendar)
• Proactive and resourceful — a self-starter who solves problems.
• Prior experience in a healthcare or behavioral health setting.
• Reliable, courteous, and professional in a client-facing role.

This role has growth potential — we’re looking for someone who can grow into a leadership position as we continue to expand.

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