Job Description

Job Title: Office Coordinator

Department: Operations / HR

Reports To: Human Resources

Location/Schedule:  This is an on-site role based in Omaha, Nebraska. The position is ideally full-time, but we’re open to discussing part-time arrangements or reduced daily hours based on the candidate’s availability and qualifications.

Job Summary:

The Office Coordinator plays a key role in ensuring the smooth and efficient operation of our Omaha, Nebraska office. This position is responsible for managing daily administrative tasks, coordinating office activities, and serving as a central point of contact for staff, vendors, and visitors. The Office Coordinator supports various departments by maintaining office supplies, scheduling meetings, processing mail, and assisting with basic finance, marketing, or HR functions as needed. This role is ideal for someone who enjoys creating a welcoming environment, staying organized, and managing multiple priorities in a fast-paced setting.

Essential Functions:

• Greet and assist visitors, clients, and vendors in a friendly and professional manner.
• Manage office communications, including incoming calls, mail, and general inquiries.
• Maintain an organized and well-stocked office environment (supplies, equipment, kitchen, etc.)
• Keep the office tidy, organized, and presentable at all times.
• Receive, sort, distribute, and send outgoing mail and packages, ensuring timely and accurate handling of all incoming and outgoing correspondence.
• Coordinate meetings, lunches, travel arrangements, and events as needed.
• Support the finance team with basic administrative tasks such as invoicing, data entry, and expense tracking.
• Provide Marketing Support: Assist with basic marketing tasks such as updating website content, coordinating social media posts, preparing promotional materials, and supporting event planning efforts.
• Assist with planning and executing company events of all sizes from team gatherings to large client-facing functions.
• Act as the primary point of contact for building management and external vendors to ensure smooth office operations.
• Ensure smooth day-to-day office operations and help implement process improvements when needed.
• Support special projects and cross-functional administrative needs as assigned.
• Run local errands as needed.
• Perform additional tasks as needed and/or requested to support the overall success of the organization.

Desired Qualifications/Skills:

• 2+ years of experience in an office support, administrative, or coordinator role
• High school diploma required.
• Associate’s degree in office administration, management, HR or related field preferred.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication.
• Friendly and professional demeanor.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, SharePoint).
• Experience with basic finance tasks, marketing, or HR support is a plus.
• Capability to take initiative, solve problems, and adapt quickly.
• Ability to handle confidential information with discretion.
• Reliable transportation for occasional local errands.

Benefits:

We offer a comprehensive and competitive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) plan with company match
• Life and disability coverage
• Additional voluntary benefits
• Responsible Time Off (RTO) policy for flexibility and work-life balance
• Quarterly performance bonus eligibility (Variable Pay)
• Professional development opportunities

A full summary of benefits will be provided during the interview and onboarding process.

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