Job Description

About Us

Montoya Electric LLC is an electrical contracting company committed to delivering exceptional client service, building quality projects and promoting community impact. We are looking for a highly organized, detail-oriented, and bilingual professional to join our team as an Administrative Bookkeeper in the Chicagoland area.

Position Summary

The Bilingual Administrative Bookkeeper is a crucial, dual-function role responsible for managing daily financial transactions and providing essential administrative support. This position requires seamless communication in both English and Spanish to manage accurate, cloud-based record-keeping within QuickBooks and to handle professional client/vendor interactions. The Bilingual Administrative Bookkeeper role is a Full-Time Hourly position. The schedule for this role is M-F from 7:00AM - 3:30PM in the office at our headquarters located in the Little Village Neighborhood.

Key Responsibilities: Financial & Bookkeeping Responsibilities (Approx. 70%)

• Accounts Receivable Management:
• Set up new customers and projects accurately in QuickBooks.
• Create and send client invoices promptly.
• Record and apply customer payments.
• Reconcile Accounts Receivable to ensure timely collection and accuracy.
• Project and Cost Tracking:
• Accurately record and add incoming vendor bills and expenses.
• Track project costing and expenditures to maintain accurate budget records.
• Reporting & CPA Coordination:
• Generate and assist in running basic financial reports, primarily the Profit & Loss (P&L) statement.
• Act as the primary point of contact and liaison for the external Accountant/CPA to provide requested documentation and data for quarterly and annual tax reporting purposes.

II. Administrative & Office Support (Approx. 30%)

• Communication:
• Serve as the primary voice of the office by professionally answering incoming phone calls in both English and Spanish.
• Manage and prioritize the general office email inbox, communicating effectively with diverse clientele.
• Scheduling & Clerical:
• Manage scheduling and calendar coordination for client meetings and appointments.
• Attend internal meetings and accurately provide note-taking and transcription.
• General Administration:
• Assist with various miscellaneous administrative tasks, including data entry, file organization (digital and physical), and supply management.

Required Qualifications

• Mandatory Requirement: Professional Fluency in both English and Spanish (written and verbal).
• Proven proficiency and minimum 1-2 years of hands-on experience using QuickBooks (Online preferred).
• Demonstrable understanding of basic bookkeeping principles, particularly A/R and expense tracking.
• High comfort level and proficiency in G Suite/Google Workspace (Docs, Sheets, Gmail, Calendar, Drive).
• Experience or comfort working within cloud-based systems and environments.
• Strong organizational skills and meticulous attention to detail and accuracy.

Compensation & Benefits

• Hourly Rate: $21.00 - $27.00 per hour , depending on QuickBooks proficiency, relevant administrative experience, and bilingual fluency.
• Paid Time Off (PTO): Paid vacation and personal time.
• Sick Pay: Paid sick leave.

Note: This position does not include employer-sponsored health insurance (medical, dental, vision) or retirement matching.

How to Apply

Please submit your resume and a brief cover letter detailing your specific experience with QuickBooks and your level of fluency in both English and Spanish to info@montoya-electric.com. We look forward to reviewing your application!

Job Type: Full-time

Pay: $21.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• Paid sick time
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Quickbooks Online: 1 year (Required)
• Administrative: 1 year (Preferred)

Language:

• Spanish (Required)

License/Certification:

• Certified Bookkeeper (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Chicago, IL 60623 (Required)

Work Location: In person

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