Job Description

Learn more about the City of Edmond by visiting the City of Edmond's website.

Starting Salary: $17.59-$18.40 (depending on experience)

To increase your chances of being hired, please submit a resume, cover letter, or other document detailing your work history, experience, and qualifications. You can also fill out your Work History in this application.

About this Position

The Administrative Specialist II—Marketing & Public Relations position provides general clerical services for the Marketing & Public Relations Department. The admin specialist II will answer phones, coordinate meetings/agendas, complete data entry, and create reports, among other tasks. Candidates seeking to fill this admin specialist job must have strong communication skills and be able to utilize complex computer software applications.

Responsibilities

• Serve as the department receptionist by answering phones, helping visitors, and maintaining files, reports, and data
• Generate purchase orders, process business card orders, and reconcile and process credit card statements
• Ensure payroll records are accurate and make corrections or create fillable forms
• Assist with special events by taking payments, generating contracts for community special events, and coordinating recordkeeping with the Special Events Coordinator
• Assist with administrative tasks including online bidding, ordering printed or promotional items, and editing the city website
• Conduct budget entry and maintain records pertaining to budget/cost allocation activities and the five-year budget
• Track yearly strategic plan goals and enter details via reporting software
• Maintain purchase records, order department supplies, and check deliveries
• Coordinate schedules, assist with travel arrangements, and register for events on behalf of department personnel

Qualifications

• High school diploma or GED equivalent
• 12-18 months of related experience and/or training (marketing, public relations, or another creative environment)
  • Or equivalent combination of education and experience
• Experience utilizing Adobe Creative Suite and PowerPoint
• Valid Oklahoma Driver's License and a driving record acceptable to the City's insurance carrier

Necessary Skills

• Good mathematical ability
• Strong written/verbal communication skills (especially relating to grammar, vocabulary, etc.)
• Strong attention to detail
• Ability to work in a fast-paced environment with multiple concurrent assignments and deadlines
• Ability to establish and maintain effective work relationships
• Ability to meet the required physical standards for this position
• Ability to pass extensive background process and pre-employment drug and audio screenings

Benefits

• Generous benefits package including health, vision, and dental insurance
• Access to a dedicated primary care medical clinic at no cost to employees and covered dependents
• Generous time off, paid holidays, longevity rewards, and retirement benefits
• Paid parental leave
• Potential for bilingual pay
• A tangible impact to the Marketing & PR Department and residents in the City of Edmond
• A dynamic and inclusive environment where your contributions are valued

APPLICATIONS WILL BE ACCEPTED UNTIL POSITION IS FILLED.

The City of Edmond is an equal opportunity employer. Edmond does not discriminate against employees and/or potential employees. Adverse action based upon an applicant's and/or employee's race, gender, gender identity, sexual orientation, age, religion, national origin, pregnancy, disability, genetic information, and military service is expressly prohibited. No decision affecting the terms, conditions and/or benefits of employment with the City of Edmond is based upon an individual's membership in any of the aforementioned protected classes.

Job Tags

Similar Jobs