Job Description

Position Overview:

[Now Hiring]: Administrative Assistant, Accounting
📍 Location : St. Petersburg, FL 33702
🕒 Schedule : Monday – Friday, 8:45 AM to 5:30 PM; some Saturdays required
💰 Pay : $24–$27/hour (based on skill)
📄 Position Type : Full-Time – Hourly

Why Join SMG ABA, LLC?

At SMG ABA LLC , we're more than just an accounting firm—we're a close-knit team driven by a shared commitment to excellence, growth, and a positive workplace culture. Recognized six times on the Inc. 5000 list , we’ve earned our reputation as a top-tier firm by valuing our people as much as our clients. Headquartered in Islandia, NY, with additional offices in New York City and St. Petersburg, FL, we offer an engaging environment where professional development and team success go hand in hand.

As a member of our team, you’ll be surrounded by professionals who encourage collaboration, celebrate milestones, and foster both personal and professional growth.

What We Offer:

✅ Comprehensive Insurance Benefits – Employer-supported medical, dental, and vision insurance, with additional ancillary options
✅ 401(k) with Company Contribution – Employer match to help you plan for your future
✅ Paid Time Off – PTO plus extra volunteer time off for community involvement
✅ Work Environment – Positive, fast-paced office with team-building events and paid onsite continuing education
✅ Growth Opportunities – Structured mentor program and opportunities for professional advancement

Your Role as Administrative Assistant, Accounting:

We are seeking a Tax Administrative Assistant to join our St. Petersburg office. This role plays a key part in maintaining smooth office operations and supporting our tax and accounting teams—especially during tax season. Ideal candidates are professional, organized, detail-oriented, and able to thrive in a fast-paced, client-facing environment.

Key Responsibilities:

• Greet clients and vendors professionally, both in-person and via phone.

• Manage weekly office supply inventory and place orders as needed.

• Handle FedEx and UPS shipments and prepare outgoing mail.

• Maintain and update digital client files and server folders.

• Scan and organize client documents; create new tax year folders.

• Email documents securely using Sharefile; manage e-signatures via Rightsignature.

• Prepare and mail client tax returns, checks, and authorization forms.

• Process check deposits and accept credit card payments.

• Handle Powers of Attorney (POA) documentation.

• Support remote staff with scanning, printing, and administrative tasks.

• Post automatic billings using Axcess; manage tax data and reporting.

• Coordinate email blasts and assist with administrative communications.

• Offer general administrative support across departments as needed.

What You Need to Succeed:

• 2+ years of office administrative experience, preferably in a tax or accounting setting.
• Strong attention to detail and organizational skills.
• Professional communication and interpersonal skills.
• Proficiency with MS Office, Adobe, and web-based applications (e.g., Sharefile, Rightsignature).
• Familiarity with Axcess or similar billing/tax platforms is a plus.
• Ability to handle sensitive client information with discretion.

Important Information:

🚨 SMG ABA, LLC participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For more details, visit and search “E-Verify.”

📢 Apply Today!

Join SMG ABA, LLC and be part of a team where your contributions matter and your career can thrive. Excellence starts here.

Pay Range: USD $24.00 - USD $27.00 /Hr.

Job Tags

Hourly pay, Full time, New year, Immediate start, Remote job, Saturday, Monday to Friday,

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